New default apps are part and parcel of major new Windows releases. Long gone is Outlook Express, and the new Windows 10 Mail client is here to fill its role, now with touch support and a new minimalist, flat design. It's also a big advance over the Windows 8.1 Mail app, which I've nevertheless used with satisfaction. Here I'll take a closer look at the new mail client app's capabilities to find out whether it's worthy of being your default mail client.
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Step 1: Launch the Mail app on your iPhone or other iOS device. If you are taken right to your Inbox, tap the upper left button to return to the main Mailboxes screen. There you will see two.
Windows 8 featured a very basic modern app for mail, which was improved in 8.1 with things like drag-and-drop for moving mail among folders. This new Windows 10 Mail app, which comes preinstalled along with Calendar, is actually part of the free version of Microsoft's Office Mobile productivity suite. It's called Outlook Mail on Windows 10 Mobile running on smartphones and phablets, but just plain Mail on Windows 10 for PCs. It's one more reason, along with the other touch-friendly Office apps that will be free at the Windows Store, to make the free upgrade to Windows 10.
Setting Up Mail in Windows 10
If you've already set up the default Windows Mail app on a Windows 8.x PC, you're done as soon as you link the PC with your Windows account. I've found this one of the coolest things about modern Windows: settings syncing includes full email credentials. This is not something you can even say for Apple's ecosystem. If I sign into my Apple account on a Mac and then on an iPhone, I still have to set up my mail accounts separately on each device. Not so with Windows 10: Everything just works.VIEW ALL PHOTOS IN GALLERY
Free app for mac. If you do need to set up your mail account for the first time, the Mail client supports all the standard mail systems, including (of course) Outlook.com, Exchange, Gmail, Yahoo! Mail, iCloud, and any POP or IMAP account you may have. (POP isn't a choice with Windows 8.1's Mail client, which requires the superior IMAP.) Simply enter your address and password for any of the account types, and Mail will figure out the required server settings. A big advantage of using the Mail client instead of just the Web browser version of your email is that new messages will appear in the Action Center's notifications pane, from which you can reply.
Interface
As I mentioned, Mail's interface is spare and clear, mostly getting out of the way so you can concentrate on your email's contents. The Inbox view shows a left rail of buttons that you can expand with the three-bar 'hamburger' icon. At the top are three simply designed buttons, a Plus sign for starting a new email, a head-and-shoulders icon to switch among multiple accounts, and a folders button. At the bottom are four more buttons, for Mail, Calendar, Feedback, and Settings. The Mail button seems superfluous, since you're already in mail, but perhaps it's for consistency with the Calendar app interface.When you have no email open, you'll see a cloud image in the right panel where mail contents normally show up; you can change this to any image of your choice.
Swipe actions are a new treat for Windows Mail users. These will be familiar from smartphone mail clients. Swiping on mail entry from left to right flags it, and from right to left archives it—useful for touch screen users. For keyboard and mouse users, you have hover-over quick action buttons for both those actions plus deletion. In both modes, a multiple-selection button lets you check boxes in each mail to Archive, Delete, or move them with drag-and-drop to a folder. You can change the swipe actions to other actions, such as marking as read or deleting the mail.
Mail's Conversation view is easy to use. There's a triangular pointer next to entries with multiple messages; just tap this to expand the conversation. For my money, this view is infinitely clearer than Gmail's byzantine conversation view, with all those collapsed messages and different reply boxes, and sometime no reply option showing.
Even in Tablet mode, I found interface buttons a bit small, though I was able to tap the ones I wanted on a Microsoft Surface Pro 3.
Composing Emails
When you tap the big Plus sign, you see a very simple mail-composing pane. Typing in the address box drops down an autocomplete list of contacts starting with the letters you type, with the most frequently emailed contacts appearing at the top. As you enter message text, the Format options let you apply bold, italics, and underling styles, and a dropdown box lets you go even deeper into formatting, letting you change font, size, color, and highlighting. You can even use strikeout or subscript and superscript.
A separate Paragraph button drops down choices for bullets and numbering, indentation, alignment, and line spacing. In a word, you have free rein to style your message to taste.
The Insert tab offers four clear buttons for adding files, tables, pictures, and links to your email body. Each is sort of a subset of the menus in the free Word app that's available in the app store. For example, when you insert a picture, you can resize and reposition it, and even crop and rotate. Table options include auto-fitting contents, text rotation, color patterns, and header row options, but you can't sort columns. You can designate an email as of high importance (with a red exclamation point) or low importance (with a green down arrow). And finally, you can spell-check your work.
The Way to Mail?
Even though the Mail app is designed for touch, using it with a keyboard and mouse is completely natural and fluid. It's a clear interface that works well in either scenario. The ability to connect multiple accounts and fluid formatting and insertion choices mean it's up to all but the most-demanding email tasks. The integration with the Action Center is another plus for the app, as is the fact that once you set it up on one Windows 10 device, any other you sign into will require no setup whatsoever.The Mail app for iPhone and iPad lets you create mailboxes, mark emails, and even create VIP lists for extra-special contacts, but it can get easily confusing when there are so many buttons and shortcuts you can take.
Here are a couple of ways that you can master your mailbox for your iPhone and iPad
How to mark an email as read or unread on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Edit in the upper right corner.
- Tap any email messages you'd like to mark as read.
- Tap Mark in the lower left corner.
- Tap Mark as Read. If the messages you chose were already read, you can instead tap Mark as Unread.
How to flag an email message on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Edit in the upper right corner of your screen.
- Tap the message(s) you'd like to flag.
- Tap Mark in the lower left corner of your screen.
- Tap Flag. If the messages you chose were already flagged, you can instead tap Unflag.
Once you have a message (or messages) flagged, a special Flagged mailbox will appear in your Mailboxes list. Tap on it to see a list of all your flagged messages.
How to add new mailboxes on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Mailboxes in the upper left corner of your screen.
- Tap Edit in the upper right corner of your screen.
- Tap New Mailbox in the lower right corner of your screen.
- Type a name for your mailbox in the Name field.
- Tap the Mailbox Location field to attach your new folder to an account. Best proxy app for mac.
- Tap a main mailbox in which you'd like to locate your new mailbox.
- Tap Save.
- Tap Done.
How to move messages to different mailboxes on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Mailboxes in the upper left corner of the screen.
- Tap the mailbox that contains the message(s) you'd like to move.
- Tap Edit.
- Tap the message(s) you'd like to move.
- Tap Move.
- Tap the mailbox to which you'd like to move the message(s).
To move a message you're already reading on iPhone or iPad:
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- Tap the Mailbox button at the bottom of your screen. It looks like a file folder.
- Tap the mailbox to which you'd like to move the message.
How to move emails to suggested emails based on frequency in the Mail app for iPhone and iPad
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As of iOS 10, you can get suggestions in the Mail app for moving an email to a different mailbox based on previous activities you've had with the contacts. For example, if you always move emails from your mom to the 'Family' folder, you will see a pop up suggesting the Family folder when you move it.
You'll need to make sure your Mail settings are correct before using mailbox suggestions.
- Open the Settings app on your iPhone or iPad.
- Scroll down and tap Mail.
- Tap Swipe Options.
- Tap Swipe Left or Swipe Right.
- Select Move Message.
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Now, your Mail app is set up to use the move to mailbox suggestion feature.
- Open the Mail app on your iPhone or iPad.
- Find the email you want to move and swipe left or right (depending on which direction you selected for Move).
- Tap Move.
- Tap the suggested mailbox when it pops up or tap Other to select a different mailbox.
How to move emails from the same thread into different mailboxes in the Mail app for iPhone and iPad
You can keep email threads organized by moving individual communications into different mailboxes. So, if your co-worker started talking about going out to lunch in an email thread about an upcoming project, you can move somewhere else so it doesn't interfere with your conversation.
- Launch the Mail app from the Home screen of your iPhone or ipad.
- Find the email thread you want to organize.
- Swipe to the left on the email and tap the More.. feature.
- Tap Show Related Messages.
- Tap Edit in the top right corner of the screen.
- Select the email or emails you want to move or mark.
- Tap Mark in the bottom left corner of the screen to Flag, Mark as Unread, or move the email to Junk.
- Tap Move in the bottom left corner of the screen to move the email to a different mailbox.
- Tap Trash in the bottom right corner to trash the email.
How to add contacts to your VIP list on iPhone and iPad
How to add the first contact to your VIP list on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Mailboxes in the upper left corner of your screen.
- Tap the VIP inbox directly underneath your regular inbox.
- Tap Add VIP.
- Tap on the name of the contact you'd like to add to VIP. If a contact is grayed out, it means you're missing their email address and can't add them until you enter it.
After you tap on their name they'll be automatically added to your VIP inbox.
How to add more contacts to your VIP list on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Mailboxes in the upper left corner of your screen.
- Tap the ⓘ on the right end of the VIP inbox row.
- Tap Add VIP.
- Tap on the name of the contact you'd like to add to VIP. If a contact is grayed out, it means you're missing their email address and can't add them until you enter it.
After you tap on their name they'll be automatically added to your VIP inbox.
How to set custom notifications for your VIP inbox on iPhone and iPad
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap Mailboxes in the upper left corner of your screen.
- Tap the ⓘ on the right end of the VIP inbox row.
- Tap VIP Alerts.
- Turn notification settings on or off as you see fit.
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How to filter inboxes in the Mail app for iPhone and iPad
As of iOS 10, Apple added the ability to filter your inboxes by Unread, Flagged, addressed directly to you, or CC'd to you. You can also filter by only emails that have attachments or only emails from your VIP list. To help narrow it down even further, you can select which inboxes you want to filter by.
- Launch the Mail app from the Home screen of your iPhone or iPad.
- Tap an inbox (or tap All Inboxes).
- Tap the Filter button in the bottom left corner of the screen. It looks like a circle with three lines inside of it.
- Tap Filtered By in the bottom center of the screen.
- Select the category you want to filter your inbox by.
- Tap Done in the upper right corner of the screen.
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How to unsubscribe to mailing lists in the Mail app for iPhone and iPad
You can unsubscribe to mailing lists that you, for some inexplicable reason, were signed up for. Instead of going through the rigamarole of tapping through a half-dozen web pages asking why you are leaving, you can unsubscribe in literally two taps.
- Open the Mail app on your iPhone or iPad.
- Select an email from a mailing list that you don't want to receive anymore.
- Tap Unsubscribe at the top of the email.
- Tap Unsubscribe when prompted to confirm.
Questions?
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